The University of Idaho has a significant investment in fixed assets, such as land, buildings, other improvements, and fixed and moveable equipment which are used to accomplish the primary missions of instruction, research and public service.

Our mission is to ensure that University fixed assets are properly recorded to inventory, safeguarded, controlled, disposed of, and accounted for in accordance with federal and state regulations, audit requirements, and generally accepted accounting principles. We accomplish our mission by providing customer service oriented asset management tools and services.

• Blue Property Tags Sample Spreadsheet 

• U of I Off-Campus Equipment Verification Worksheet

• U of I Sign-Out Log 

• Sample Certificate of Inventory Form

• Asset Change/Surplus Transfer Request Process Walk-through - Tagged Assets
• Asset Change/Surplus Transfer Request Process Walk-through - Untagged (or Blue tagged) Assets
• Asset Location Code Instructions
• Guidelines for the Disposal of Equipment Purchased with Federal Funds *
• Instructions for Running/Obtaining Departmental Fixed Assets Inventory
• Inventory by Fund Instructions
• Lists of University Vehicle Queries
• Useful Fixed Asset Banner Forms

* Document contains web links; press OK to pop-up messages.

Asset Management Links

• Asset Change/Surplus Transfer Request Portal
• Fixed Asset Annual Inventory by Department

GASB Statement 51 Intangible Assets

• Computer Software Analysis Form *

• GASB Statement 51 Instructions 

• GASB Statement 51 Information About Stages

State of Idaho Fiscal Policies Manual

• Property, Plant and Equipment Capital Assets Chapter

State of Idaho Statutes

• Section 67-5746 Annual Inventory

• All Department of Administration Statutes

Office of Management and Budget Circulars

• OMB Circular A-110

Federal Acquisition Regulations

• Part 45-Government Property

* Document contains web links; press OK to pop-up messages.